What makes EasyScheduler different
Generic rostering tools were built for retail shifts and offices. EasyScheduler was built for the production schedule a theatre actually runs on.
Production-schedule builder
Build the hour-by-hour bump-in, rehearsal, and show schedule in a real UI — not a 12-tab Excel workbook. Unload, toolbox talk, lighting bump-in, the lot, in one clean timeline.
Multi-day × venue × row
A day can run across multiple venues in parallel — Palais Theatre and the rehearsal room on the same timeline. Each row carries crew counts per category: MX, LX, SX, WDR, WHAM, Rigging, VT.
Crew & cast call times
Every row derives crew-call slots from its time range and crew counts — so the call sheet builds itself. No re-keying the schedule into a separate roster.
PDF export
Rolling pages sized to natural content — print A4 or A3 straight from the browser. Hand the printed schedule to the crew, or attach the PDF to the production email.
Share links
Send a read-only public link to the sound company or visiting tech — a clean external dashboard view of the live schedule, no login and no back-end clutter.
Cloud sync
Local-first, then synced to the Cloudflare edge. Edit on your laptop at the desk, open the same schedule on your phone in the venue — last edit wins, no lost work.
EasyScheduler vs the alternatives
A production schedule isn't a to-do list or a roster. Generic tools make you bend them into a shape they were never built for.
| What a production schedule needs | EasyScheduler | Excel / Google Sheets | Asana / Monday | Deputy (rostering) |
|---|---|---|---|---|
| Multi-day × venue × row production grid | ✓ | Build it yourself | — | — |
| Build-by-the-hour timeline | ✓ | Manual | Generic tasks | Shift blocks |
| Theatre run-sheet / call-sheet format | ✓ | — | — | — |
| Crew & cast call times | ✓ | Manual | Workaround | Roster only |
| Share a read-only link with the company | ✓ | Clumsy | ✓ | Partial |
| Sync laptop ↔ phone at the venue | ✓ | Partial | ✓ | ✓ |
| PDF export of the schedule | ✓ | ✓ | Add-on | Partial |
| Made for productions, not generic tasks | ✓ | — | — | — |
| Australian hosting · built by a theatre pro | ✓ | Local | US | AU corporate |
Pricing
Built into the EasyStagecraft Suite — same auth, same tier model as the rest of the apps. Look around free for 30 minutes, then pick a plan. Annual is 10× monthly — two months free.
- Production-schedule builder
- Multi-day × venue × row scheduling
- Crew & cast call times
- PDF export & share links
- EasyRoster preview included
- Everything in Educator
- 5 team seats
- Read-only share dashboards
- Cloud sync across devices
- EasyRoster preview included
- Everything in Studio
- 15 staff seats
- Co-branded PDF exports
- Multi-venue scheduling
- EasyRoster preview included
- Everything in School
- 40 staff seats
- White-label exports
- Priority support
- EasyRoster preview included
🧑🤝🧑 EasyRoster is now built in
Every EasyScheduler plan includes EasyRoster — proper crew rostering with Australian award costing built in — to look around at no extra cost. Once you're ready to roster real people, personnel are billed at A$5 per user / month (or A$9/user on the Pro award-engine tier), added straight inside the app with a simple headcount picker. No separate subscription, no surprise line items.
Open EasyRoster →
Want every app in one go? The Production Suite bundles EasyScheduler with EasyOrchestra, EasyInventory, EasyRisk and EasyStageManager — Studio A$1,090/yr · School A$1,990/yr · Production House A$3,490/yr.
Doing the ESC Course? Tier 1A and 1B both include EasyScheduler (12-month app access) — see the course.